Why we do what we do
Employees are constantly searching for documents that are stored everywhere and nowhere. It costs a lot of time, which is a waste and unnecessary. Document management can be much more efficient and easier, and that is what Docubird does. But where does that urge to regulate that come from? Director Christiaan Ferreira explains. “It gives a lot of pleasure to […]
Shared mailboxes in SharePoint instead of Outlook
Shared mailboxes are used when multiple people need access to the same mailbox, such as company data or support email address, reception, or other function that can be shared by multiple people. You can also use the shared mailbox as a calendar for shared teams. In addition, email and documents are traditionally stored in two unique and separate data repositories. The […]
Modern document management with integrated workflows
Since the advent of classic workflows, SharePoint and Microsoft 365 apps have evolved to provide compelling, flexible, and more performant experiences. Modern experiences in SharePoint integrated with Docubird promote document security and improve employee productivity and collaboration. The integration of Microsoft Power Automate in Docubird helps users and companies through automated workflows […]
How does your organization handle email and document retention periods?
One of the principles of the GDPR is that you may not keep personal data longer than necessary for the purpose for which you use it. For example, application letters and correspondence relating to the application (testimonials and certificate of good conduct) must be completely removed from all systems 4 weeks after the application procedure has ended. A health certificate for a life insurance policy may only […]
What is Meta Data Management?
By adding metadata, such as project numbers or client names, to documents, you can securely store and retrieve all documents and emails in Teams, SharePoint, and OneDrive. This can be easily achieved by creating a link from Docubird to Microsoft CRM, Exact, or other databases containing project, client, or supplier information. Docubird will offer the option, whether mandatory or not, to […]
Cooperating with the Dutch Data Protection Authority is always the best option
Since the General Data Protection Regulation (GDPR) will affect most companies, it is wise to be aware of the consequences if you violate its provisions. Who oversees the GDPR? The Dutch Data Protection Authority (AP) is the supervisory authority in the Netherlands responsible for monitoring […]
Univé: Towards fully GDPR-proof documents and email
Within the Univé organization, until recently, an immense bulk (estimated at 15 million) of customer-related documents were stored via Docubird in on-premise SharePoint environments. Hundreds of employees use Docubird simultaneously on a daily basis to process customer-related documents. From the demand for more central management, fewer locally installed systems and fewer required licenses, the […] arose