Why we do what we do
Employees constantly searching for documents stored everywhere and nowhere. It takes an enormous amount of time, which is a waste and unnecessary. Document management can be much more efficient and easier and that's what Docubird does. But where does this urge to manage come from? Director Christiaan Ferreira explains. "It gives enormous pleasure to [...]
Shared mailboxes in SharePoint instead of Outlook
Shared mailboxes are used when multiple people need access to the same mailbox, such as company information or support email address, reception or other function that can be shared by multiple people. You can also use the shared mailbox as a calendar for shared teams. In addition, E-mail and documents are traditionally kept in two unique and separate data repositories. The [...]
Modern document management with integrated workflows
Since the advent of classic workflows, SharePoint and Microsoft 365 apps have evolved to provide engaging, flexible and higher-performance experiences. Modern experiences in SharePoint integrated with Docubird promote document security, and improve employee productivity and collaboration. The integration of Microsoft Power Automate into Docubird helps users and businesses use automated workflows to [...]
How does your organization handle retention periods for emails and documents?
The AVG states as one of its principles that you may not keep personal data longer than necessary for the purpose for which you are using it. For example, letters of application and correspondence surrounding the application (certificates and certificate of good conduct) must be completely deleted from all systems 4 weeks after the application procedure is completed. A health certificate for a life insurance policy may only [...].
What is Meta Data Management?
By adding meta data, such as project numbers or customer names to documents, you can securely store and retrieve all documents and emails in Teams, SharePoint and OneDrive. This can easily be done by linking from Docubird Microsoft CRM, Exact or other databases with project, customer or supplier information. Docubird, whether mandatory or not, will allow [...]
Working with the Personal Data Authority is always the best option
Since the General Data Protection Regulation (GDG or GDPR) will affect most businesses, it is wise to be aware of the consequences if you violate its provisions. Who oversees the AVG? The Personal Data Authority (AP) is the supervisory authority in the Netherlands responsible for overseeing [....]
Univé: En route to fully AVG proof documents and email
Within the Univé organization, until recently, an immense bulk (estimated 15 million) of customer-related documents were stored via Docubird in on-premise SharePoint environments. Every day, hundreds of employees simultaneously use Docubird to process customer-related documents. From the demand for more centralized management, fewer locally installed systems and fewer required licenses, the [...] emerged.
